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PROCEDURES FOR USING BCIU FACILITIES
Organizations wishing to use the facilities at the Berks County Intermediate Unit must check room availability by contacting Brenda Mell at 610-987-8641 or e-mail bremel@berksiu.org.
Requests, which will be approved on a first-come, first-served basis, must be made a minimum of two weeks prior to the meeting date. If more than 90 days in advance, fees must be prepaid. All requests are subject to the approval of the BCIU executive director or his/her designee.
Meeting rooms are available every day for use between the hours
of 8 a.m.-10 p.m. Additional fees will be charged beyond
the normal operating hours, 8:00 a.m.-4:00 p.m., for security and housekeeping as follows:
- Weekdays - $40/room after 4:00 p.m.
- Weekends - $40/hour after 3:00 p.m.
Rooms will not be available during BCIU holidays unless prior approval is given by the BCIU executive director or his/her designee.
The building will be opened 30 minutes prior to the scheduled meeting time. The contact person from the sponsoring organization should report to the receptionist and/or maintenance/housekeeping clerk 30 minutes before the meeting time and again after the meeting.
Rearrangement of furniture in meeting rooms is not allowed. Should an organization need to modify an existing room setup, the request must be noted on the reservation form, and BCIU staff will rearrange the room as closely as possible to the special request.
Technical services and equipment rentals
Services and equipment are available for use upon request. Equipment requests must be submitted a minimum of three days prior to meeting date. Requests for technical services or equipment may be made by calling BCIU's Educational Technology Services at 610-987-8478. Click here, for more information about technical services.
Food services
Catering services are available from BCIU Cafeteria & Catering Services, and must be requisitioned on a catering services order form. Refreshments from the outside are prohibited. Click here for more information about BCIU's food services.
BCIU Main Offices:
Cafeteria hours are 7 a.m. - 1:30 p.m. After 1:30 p.m., vending machines are available. When taking food and beverages from the cafeteria, covers should be placed on all containers. (There is no cafeteria at the BCIU Education Centre).
Parking
BCIU Main Offices:
Parking for BCIU visitors is available in the front of the building, to the north of the building on the upper level, and behind the building on the large rear lot.
BCIU Education Centre:
Visitors should use green spaces only, in front and rear of the building.
Pay phones
Public phones are available in the main lobby at the front entrance of the BCIU main offices.
Public phones are not available at BCIU Education Centre.
Insurance
Insurance coverage is included in the room rental fee. Special events may require additional BCIU liability coverage, the cost of which is borne by the sponsoring organization.
In the event of damage to the building, equipment, or furniture beyond normal wear and tear, the sponsoring organization shall pay for the replacement or correction of such damage.
Payment
All appropriate fees are due and payable within 15 days upon receipt of an invoice. (Reservations made more than 90 days in advance must be prepaid.)
Cancellations
A seven-day cancellation notice is required. If notice is not received within this time frame, the sponsoring organization will be assessed a cancellation fee of 50%.
Confirmations
Please call Brenda Mell at 610-987-8641, three business days before your meeting date, to confirm your room reservation, number of attendees, setup style, equipment needed, and room number.
General information
- No tape is allowed on the walls.
- All visitors to the BCIU must sign in at the front desk and continuously and prominently wear a visitor’s badge or a school district ID.
- The BCIU is a drug-free workplace; therefore, possession or use of a controlled substance and/or alcohol is prohibited.
- BCIU is a tobacco-free facility.
- Gambling on the premises is not permitted.
- Only assistance animals are permitted on BCIU property.
- Conformity to standards of acceptable conduct is expected.
The BCIU reserves the right to cancel any reservation due to uncontrollable facility problems. The BCIU reserves the right to refuse any reservation.
Click here to download a printable version of procedures for using BCIU facilities.*
Please contact the BCIU for more information or to request a room reservation.
contact: Brenda Mell
610-987-8641 ~ bremel@berksiu.org
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