PURCHASING INFORMATION FOR VENDORS

The Berks County Intermediate Unit strives to do business with lowest responsible vendors for materials and services. Criteria used to define a responsible vendor include:

  • Ability to provide materials or services in a timely manner
  • Quality of materials supplied
  • Character, integrity, and reputation of the bidder
  • Previous and existing compliance with laws and ordinances relating to an existing contract or bid
  • Number and scope of conditions attached to a bid or contract

(Default on the payment of taxes, licenses, or other monies due and default, breach, or repudiation on past contracts which reflect a course of performance deemed deleterious to the Berks County Intermediate Unit will result in the automatic removal of a vendor.)

BERKS COUNTY JOINT PURCHASING BIDS

The Berks County Joint Purchasing Board charges no fees to vendors to participate in its bids.

>> Download the 2017-2018 bid calendar for vendors.

>> Download the 2018-2019 bid calendar for vendors.

Bids generally are awarded to the lowest responsible bidder. Criteria used to define a responsible bidder include:

  • Ability to provide materials or services in a timely manner
  • Quality of materials supplied
  • Character, integrity, and reputation of the bidder
  • Previous and existing compliance with laws and ordinances relating to an existing contract or bid
  • Number and scope of conditions attached to a bid or contract

Default on the payment of taxes, licenses, or other monies due, and default, breach, or repudiation on past contracts which reflect a course of performance deemed deleterious to the Berks County Joint Purchasing Board will result in the automatic disqualification of a bidder.

Vendor Requirements of the Berks County Joint Purchasing Board

  1. Provide a list of products or services that you are interested in providing.
  2. Describe your historical experience, including the number of years you have sold these or similar products or services in the commercial marketplace or to government agencies.
  3. Proof of financial responsibility may be required to prove that you are financially capable of fulfilling a contract.
  4. Provide your Federal Tax ID number.
  5. Physical address of business (no P.O. boxes).
  6. Certificate of Insurance and Liability must be provided for any contractor or subcontractor providing services to our company.
  7. Ability to provide services or materials in a timely manner.
  8. Purchase order numbers must be provided on all packing slips and invoices; failure to do so may delay payment.
  9. Payment terms are net 30 unless other arrangements or discounts are made available.
  10. The Joint Purchasing Board has urged each school agency to process payment within 60 days from the billing date.
  11. Additional vendor requirements may be applicable to specific bids or services. Those requirements would be noted in the terms and conditions of those contracts.
  12. Ability to electronically submit bids.
  13. Provide a Web site or catalog with a current listing of company’s full product line.



contact: Eric Clemmer – 610-987-8596 – ericle@berksiu.org