610-987-2248   |   info@berksiu.org

Purchasing Information for Vendors

Information for Vendors

The Berks County Intermediate Unit strives to do business with lowest responsible vendors for materials and services. Criteria used to define a responsible vendor include:

  • Ability to provide materials or services in a timely manner
  • Quality of materials supplied
  • Character, integrity, and reputation of the bidder
  • Previous and existing compliance with laws and ordinances relating to an existing contract or bid
  • Number and scope of conditions attached to a bid or contract

Please note: Default on the payment of taxes, licenses, or other monies due and default, breach, or repudiation on past contracts which reflect a course of performance deemed deleterious to the Berks County Intermediate Unit will result in the automatic removal of a vendor.

Berks County Joint Purchasing Bids

The Berks County Joint Purchasing Board charges no fees to vendors to participate in its bids.

Download the 2023-2024 Bid Calendar for Vendors

Download the 2024-2025 Bid Calendar for Vendors

Bids generally are awarded to the lowest responsible bidder. Criteria used to define a responsible bidder include:

  • Ability to provide materials or services in a timely manner
  • Quality of materials supplied
  • Character, integrity, and reputation of the bidder
  • Previous and existing compliance with laws and ordinances relating to an existing contract or bid
  • Number and scope of conditions attached to a bid or contract

Please note: Default on the payment of taxes, licenses, or other monies due, and default, breach, or repudiation on past contracts which reflect a course of performance deemed deleterious to the Berks County Joint Purchasing Board will result in the automatic disqualification of a bidder.

Vendor Requirements of the Berks County Joint Purchasing Board

  • Provide a list of products or services that you are interested in providing.
  • Describe your historical experience, including the number of years you have sold these or similar products or services in the commercial marketplace or to government agencies.
  • Proof of financial responsibility may be required to prove that you are financially capable of fulfilling a contract.
  • Provide your Federal Tax ID number.
  • Physical address of business (no P.O. boxes).
  • Certificate of Insurance and Liability must be provided for any contractor or subcontractor providing services to our company.
  • Ability to provide services or materials in a timely manner.
  • Purchase order numbers must be provided on all packing slips and invoices; failure to do so may delay payment.
  • Payment terms are net 30 unless other arrangements or discounts are made available.
  • The Joint Purchasing Board has urged each school agency to process payment within 60 days from the billing date.
  • Additional vendor requirements may be applicable to specific bids or services. Those requirements would be noted in the terms and conditions of those contracts.
  • Ability to electronically submit bids.
  • Provide a Web site or catalog with a current listing of company’s full product line.

View Open Bids

Click Here to Read More

Program Contact Info

Eric Clemmer
610-987-8596
ericle@berksiu.org

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